Great Choral Singing Since 1949
Bylaws of the
Jamestown Community Chorus
(Amended October 14, 2019)
Article I – Name
We shall be known as the Jamestown Community Chorus (JCC).
Article II – Purpose
We, the members of the JCC, have come together because we appreciate the joy of choral singing and want to share it with the Community by regular concerts.
Article III – Membership
Section 1. A member in good standing is defined as one who has paid dues and music costs in the most recent Chorus session. There are no residency or age requirements for membership.
Section 2. If membership must be limited for any reason, the Director of Music shall make the decision.
Section 3. Dues – Members shall pay dues to help defray the operating costs of the Chorus. Dues shall be set by the Board and shall include fees and assessments deemed necessary by the Board. Dues shall be paid in full at the beginning of each Chorus session within the year.
Article IV – Meetings
Section 1. The Annual Meeting of the Chorus shall be held no later than May 31, at a time and place set by the Executive Board.
Section 2. Business to be conducted at the Annual Meeting shall include:
Section 3. Other meetings of the membership shall be held during a regular Chorus rehearsal whenever requested by the President or by any other of the members, for informational purposes or to announce a proposed action that needs the vote of the members.
Section 4. Voting – Members who are in good standing shall be eligible to vote. A majority of those present and voting at a membership meeting shall decide any question to come before the Chorus, except where a larger vote is required by law or these Bylaws. Voting shall be by voice or, in the event of a challenge, by ballot.
Section 5. Quorum – Quorum shall consist of 51% of the Members in good standing. At least 14 days’ advance notice must be provided to Chorus members when a vote is proposed that would require participation of the full membership.
Article V – Executive Board
Section 1. Management of the affairs of the Chorus shall be vested in the Executive Board between the Annual Meetings as defined in Article IV. Special Committees may be appointed by the Board as necessary.
Section 2. Board membership
The Executive Board shall consist of the following:
Section 3. Duties of elected and appointed officials shall include but not be limited to the following:
Section 4. Terms of Executive Board Members
Section 5. Vacancies – The Executive Board shall have the power to fill vacancies until the next regular Annual Meeting, when an election shall be held to fill any unexpired terms.
Section 6. Meetings – The Executive Board shall meet at least once every other month (September through May) or more frequently as called for by the President.
Section 7. Quorum – A Quorum shall consist of at least 51% of the Board Members.
Article VI – Committees
Section 1. Any Committee, except for the Nominating Committee, needed to carry out any work that cannot be done by the Executive Board, shall be appointed by the Board with the President designating a Chairperson.
Section 2. Each Nominating Committee shall consist of three persons – a Chairperson, appointed by the President, and two other members selected by vote at a meeting of the Membership. The Committee may be constituted at any time but no later than one month before the Annual Meeting. The Committee’s duties shall be to present a slate of officers to the Annual Meeting for all elected positions (President, Vice President, Secretary, Treasurer, Section Leaders, Librarian, and Coordinator of Public Relations) and, if requested by the President, to act as an advisory committee for any other position.
Section 3. The term of office for each Committee shall expire at the Annual Meeting, but incumbent Committee members may be reappointed by the incoming President with the advice and consent of the Board.
Article VII – Fiscal Year
The Fiscal Year shall extend from June 1 to May 31.
Article VIII – Contracts, Checks, Deposits and Funds
Section 1. All deeds, contracts and other instruments of writing shall be authorized by the Executive Board and shall be executed on behalf of the Chorus by the President. In the absence of the President, the Vice President or Treasurer shall be authorized to execute such documents.
Section 2. All bank accounts in the name of the Chorus shall bear the signatures of the President and of the Treasurer. Checks may be signed and withdrawals made by either officer. Authorization for the use of other financial instruments in the Chorus’ name that may be helpful in the Chorus’ normal operations (such as but not limited to PayPal, debit cards, and credit cards) shall be made by the President and Treasurer.
Section 3. The authorizations of the President, Treasurer and Secretary are required relative to non-budgeted expenditures for the Chorus.
Section 4. The JCC will not be responsible for any unauthorized expenditures made in the name of the Chorus.
Section 5. An Audit of the books will be performed annually as soon as possible after the Annual Meeting.
Article IX – Parliamentary Authority
For procedures not covered in these Bylaws or in the Rules of the Chorus, Robert’s Rules of Order Newly Revised, current edition, shall be the Authority.
Article X – Amendments
These Bylaws may be revised or amended by a two-thirds vote of the membership of the Chorus at any regular meeting of the Chorus, provided that the proposed amendment(s) or revision(s) shall have been under consideration by the Chorus and the Chorus notified of the voting date at least one (1) month prior to the date of the meeting at which the amendment(s) or revision(s) are to be considered.
Article XI – Dissolution
In the event of dissolution, all of the remaining assets and property of the organization shall, after payment of necessary expenses thereof, be distributed to such organizations as shall qualify under section 501(c) (3) of the Internal Revenue Code of 1986, or corresponding provisions of any subsequent Federal tax laws, or to the Federal government or State or local government for a public purpose, subject to the approval of a Justice of the Supreme Court of the State of Rhode Island.
Article XII – Additional clauses per IRS
Notwithstanding any other provisions of these articles, the organization is organized exclusively for one or more of the purposes as specified in Section 501(c) (3) of the Internal Revenue Code of 1986, and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under IRS 501(c) (3) or corresponding provisions of any subsequent tax laws.
No part of the net earnings of the organization shall inure to the benefit of any member, trustee, director, officer of the organization, or any private individual (except that reasonable compensation may be paid for services rendered to or for the organization), and no member, trustee, director, officer of the organization or any private individual shall be entitled to share in the distribution of any of the organization’s assets on dissolution of the organization.
No substantial part of the activities of the organization shall be carrying on propaganda, or otherwise attempting to influence legislation (except as otherwise provided by IRS 501 (h)) or participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of or in opposition to any candidates for public office.